Your “To-Do” List: Does it overwhelm you?

My name is Helen and I am a committed list maker.  I love making lists.  Can you relate?

My lists help me juggle multiple ventures and responsibilities.  The frustrating aspect is that my to-do list becomes so long that it begins to seriously overwhelm me.  Why not figure out another way to organize my to do list so it is more focused and doesn’t make me want to crawl back in bed?

With that question in mind, I decided to try something new.  I implemented a post-it note to-do list that is separated into three categories:

1) Immediate

2) Soon

3) Future

I made a page for each category and then used a post-it note for each task I needed to complete.  Each note is placed on the corresponding sheet of paper based on the 3 categories of urgency.  Here is what mine looks like right now:

to do listMy first page: “Immediate”

Tasks that need to be done today.

to do listMy second page: “Soon”

Includes tasks that need to be done this week but can wait another day.

time management

My third page: “Future”

Tasks that I want to do in the next month but are not urgent.

Time managmentIf you want, you could choose a color for each category such as home is blue and work is pink.  I have mixed feelings about encouraging people to do that.  Some individuals tend to over think things and then overwhelm the process which is the last thing I want to do! It’s not necessary but if you are a visual person, it may help you to focus your thoughts on what needs to be done next. 

Another suggestion is to use the back of each page to place tasks that you are going to do later in the day.  This reduces the number of tasks on one side and helps to keep you focused on those tasks that need to be done immediately.

Obviously, when you are done with an item simply remove it and enjoy placing it in the trash because your are done with it!  I am one of those people who get a lot of life by completing tasks on lists.  So far, I have been stacking my completed items in a stack on the other side of my notebook.  It allows me to look back at all I have done that day and feel accomplished.  Hey, it’s all about the small things in life!

I am still in the test drive phase of this post-it note to do list transition.  I am giving it a good 6 weeks to see if it helps me to simplify my to-do list and, as a result, prevent feelings of task anxiety.  Will you join me on this test drive?  If so, give me your thoughts on how it worked for you.  Any changes? Any tricks?

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I have a confession to make…

Once people hear I am a professional organizer, they typically respond with, “Your house must be perfectly organized!”  I have a confession to make… my house is NOT perfectly organized.  I’m human and have two boys and a wonderful husband.  As a result, my house does not stay perfectly organized.  Don’t get me wrong.  I really love order and having everything in its place, but perfection is not feasible unless you have nothing better to do with your time. 

I share this with you because I want to stress that organized perfection is never the goal.  The goal in becoming more organized is to create more time and space for what you value most in life.  When items are in a specific place, you save time by not having to search for them and you prevent the stress that is experienced when something is lost.  When your home or office space is in order you think more clearly and are more productive.  However, if you are striving for perfection, you will more than likely become discouraged and probably quit too soon. 

In my own home and office, I try to tackle really small projects one at a time and when I feel the urge to do it.  This means that I don’t always schedule when I’m going to straighten up a closet or reorganize my kitchen cabinets.  For example, I have needed to better organize and clean out my linen closet for the past two months.  It simply wasn’t very functional and was not easy on the eyes.  Recently, after I finished washing some sheets, I opened the linen closet door and felt compelled to do a quick clean out. 

 Here are the before and after photos:

Messy Closet

Before

Organized Closet

After

I simply removed the sheets and towels we don’t use or need, and arranged smaller items together.  One thing I changed was how I stored my sheet sets.  I put the sheets inside a pillowcase that belonged to the set.  I saw this on Pinterest and think it is genius!

 This method of embracing my organizing impulses works great for me, but may not work for everyone.  Some people may need to actually schedule their organizing projects and include them in their goals for the week or month, and that’s okay too.

So, I am not perfectly organized, and I am always a work in progress.  Progress, big or small, is still progress!

Organize your ENTIRE home in one day? No way!

Have you ever decided you were going to get organized and began by setting aside a weekend or day to do it?  For most people, this would simply not work.  Setting up a whole house-organizing project is daunting and many people end up overwhelmed and discouraged. 

Messy Office

Don’t even think about attempting to organize this office in one attempt!

Fortunately, there is good news!!! You don’t have to organize every space at once in order to begin your organizing journey!  In fact, I would stress that you SHOULDN’T attempt such a feat!

 To start, walk around your home and make a list of the spaces that need some help.  Be specific and try to break areas down.  For example, don’t just write master bathroom.  Instead write:

  • Master bathroom underneath my sink
  • Master bathroom underneath hubby’s sink
  • My makeup drawer
  • Linen closet

OR

  • Master closet top rack
  • Master closet shelving area by door, etc…

Next, follow these steps to begin getting organized.

 1). Start small.  Choose a small space from your list and begin there.  Small successes often lead to bigger ones.  It also prevents us from getting overwhelmed. 

 2). Be intentional and schedule a time to start AND end.  If you only have one hour to devote to organizing, set a timer and get to work on that one space!  Know that when your timer goes off, you are done for that day.   Be sure to refer to my post on how to physically organize a space.  Also, look to Pinterest for creative ideas on how to maximize your space to function the way you want it to. 

3).  Maintain.  Yep.  I have said it before, but you must be intentional about returning everything to its contained home.   Some day it WILL become a habit, but in the mean time, remain committed to maintaining what you have already set in place.

4). After you’re done with that one space, reward yourself! 

5). Schedule the next item on your list.  Once again, being intentional is key! 

What space will you start with first?

The Basics of Organization

Ever feel overwhelmed by the thought of getting organized? 

Do you look at your closet, basement, or kitchen and think: Where do I even start?

If you answered “yes” to either questions then rest assured, you are not alone, and I am here to help!

There are three basic parts to getting organized:

1). Have a “home” for EVERYTING.

By everything, I really mean everything!  No more random drawers for “junk”.  This can sound daunting but by no means am I suggesting to set a day or two aside and begin to create a home for everything.  Like all goals you should be “S.M.A.R.T.” about them:

Image

Most importantly, break down your organizing goals into small attainable parts.  For example, start with one drawer, not your entire desk!

Lastly, each “home” should be contained.  In other words, use a box, tote, organizer, individual little container, file cabinets/ folders, etc, to contain the items in their designated home.  There are many suggestions for this on Pinterest and via the container store.

Visit our Pinterest board for ideas!

2). Label, label, & label some more!

Labeling is the step that most people skip.  Having your containers labeled serves multiple purposes.  First, it helps you to remember where your “homes” are for your stuff.  No more getting frustrated when you need something quick but can’t find it.  Secondly, it helps those you live or work with to know where everything is.  I rarely have my husband ask where something is anymore because I have most of our containers/spaces labeled.  (Notice I said, “most”.  Hey, no one is perfect!)  Third, it saves you time, unnecessary stress, and money.   You will no longer have to replace items you already own because you will know where to find them!

3).  Maintain it!

Practice makes progress and time helps to develop good habits.  Set aside a time everyday to put things away.  Over time, this will become habit.  Also, be intentional about putting everything back in its home once you are done with it.  This can be a 10-30 second behavior that can save you a lot of grief and stress at the end of the day.

The bottom line is this: Be intentional about your organizing habits.  Be intentional with where you place items (give them a home), label their homes, and choose to maintain those homes by returning items to their home either when you are done with them or at the end of the day.

Up for a challenge?  Pick one small space or drawer and begin to organize it!  What will you want to tackle first?

From Chaos to Order- Why I love my work.

What can I say?  I truly LOVE what I “do”.  Bringing order to chaos is oddly very satisfying to me.  I suppose it’s a small taste of control over a world that sometimes appears to be anything but controllable.  Further more, organizing a space brings so much relief and satisfaction to the recipient that I just can’t help but love it.

Many times when I am organizing a space or coaching a client I get to experience a sense of “flow”.  Psychologist Mihaly Csikszentmihalyi founded the idea of “flow”, and he describes it as a state of being where you’re entirely present and incredibly content.  Many people experience flow when they run, dance, paint, meditate, play with their children, and even during ordinary and mundane activities.  Studies now suggest that the more we experience states of flow, the more satisfied we are with life.

What does this have to do with my blog? Well, I want to express that at the core of my being, I am passionate about helping others live their best life.

Disorganization causes and feeds stress.  Who needs more stress in their life?

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Ever feel like this?

My hope is that by writing about organization and life in general, I will inspire my readers to be intentional about how they structure and spend their time, and, as a result, experience more states of “flow” and satisfaction in their life.

Will you take this journey with me?

I certainly hope so!

What do you love to do that brings about a state of “flow”?

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